Fill Every Gap. Control Every Cost. One Platform.
Technology that helps you fill shifts with your own staff first—and gives you pre-vetted backup when you need it.
Kalendit is a workforce management platform, not a recruitment agency. We give you the tools to deploy your permanent staff and bank workers efficiently, with access to vetted Kalendit educators as your safety net—not your first call.
You control the staffing
You set the rates
You choose who works in your Nursery
We're a Technology Partner, Not an Agency
Kalendit is a workforce management platform built specifically for nurseries and pre-schools. Unlike traditional agencies that profit when you can't fill shifts yourself, we give you the technology to manage your own workforce—permanent staff, bank teams, and book contingency cover—all in one place.
Our platform helps you:
Deploy your own staff efficiently
Fill gaps across all your sites by posting shifts that instantly reaches all your available staff.
Build and scale your bank staff pool
Automated onboarding, compliance tracking, and shift management
Access vetted backup when needed
Pre-vetted Kalendit educators as contingency
Build consistency with favourite educators
Create a pool of trusted Kalendit educators who know your settings and become logical temp-to-perm candidates
Think of us as a revolutionary workforce operating system: you control the staffing, we provide the technology and safety net. Our double rating system (nurseries rate educators, educators rate shifts) ensures quality on both sides—educators are incentivised to maintain high ratings, become favourites, and earn permanent roles.
“Kalendit is simply revolutionary”: Hear more from Catherine Stoneman, Kido CEO
Supply Staff:
The Difference that changes everything
See how our model makes all the difference
Kalendit
Transparent Pricing
20-23% booking fees, Pay-as-You-Go
Booking Process
24/7 in-app access, instant
Independent Professionals
Incentivised to maintain a high-rating
Automated Vetting
Renewals, compliance tracking
Building Your Team
Ratings, Build Favourites pool
Fair pay, Motivation
Educators set their rates: attracts better talent
VS
Agency
Transparent Pricing
40-60% exploitative margins, hidden fees
Lengthy Process
Business hours, wait for callbacks
Zero-Hour Employment
Low pay, no control, no incentive
Dated, Opaque Vetting
Manual checks, piling spreadsheets
Mystery staff
“Body in the room”, unknowns track records
Low Pay = Low Motivation
Minimum wage, no progression
Think of us like “the good Uber” for nursery staffing.
We onboard and vet self-employed professionals to work flexibly on our platform.
YOU decide all the rest.
How it Works
IN-APP BOOKING, 24/7
Step 1: YOU Post Your Shift
🎯 Fill gaps in under 60 seconds: set the hourly rate, the qualification, the hours.
YOU decide: Rate, timing, requirements.
LARGE POOL OF VETTED EDUCATORS
Step 2: Educators Review and Book
👥 Vetted educators receive & accept your shift. DBS number, qualifications, ratings from other nurseries are displayed on their profile.
YOU see: Full transparency
CONSITENCY
Step 3: YOU Rate & Build Your Pool
⭐ After the shift, rate and share feedback. Build a reliable pool of Favourites educators who know your setting for regular bookings.
YOU create: Your own trusted network, your way
Trusted by nurseries all over the United Kingdom
Bank Staff Management & Deployment
Introducing Bstaff Marketplace
Bstaff: Your Internal
Workforce Marketplace
Bstaff gives HR and Operations teams a centralised platform to manage bank staff across all nurseries from a single dashboard.
Book shifts, track real-time availability, and access powerful analytics that reveal booking patterns, cost per site, and which locations exceed budget—all in one place.
Your bank staff use the Bstaff mobile app to accept shifts instantly, with all their information (availability, hourly rate, visa restrictions, qualifications) managed automatically.
Bstaff transforms reactive firefighting into proactive workforce management. See who's planning ahead versus booking last-minute, identify underutilised staff, and gain complete visibility over your internal workforce—finally bringing data-driven control to bank staff management.
Integrated seamlessly with Famly for automated gap-filling.
Compatible with any HR system.
Kido case study
London-based chain has tripled bank staff bookings since deploying Bstaff across their 20 sites, boosting bank staff engagement and retention
“The flexibility of the app enables our bank staff to accept shifts across multiple locations to suit them and encourages a much higher response, engagement and optimisation of our bank team.”
This has resulted not only in financial savings, but also an increase in quality across our nurseries and hours of time saved for our managers who no longer have to juggle multiple agency relationships, last minute phone calls or the stress of having to fill shifts urgently.”
Catherine Stoneman, Kido CEO
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