Kalendit: Re-thinking Early Years Staffing
Kalendit: Technology-powered staffing solutions designed by early years professionals, for early years professionals.
The UK early years sector is in crisis. 57% of nursery staff are considering leaving, 78% of settings struggle to recruit, and traditional agencies offer expensive, opaque solutions with hidden fees and unfamiliar faces.
There had to be a better way. So we built it.
Kalendit isn't just another agency - it's a technology platform allowing you to manage staffing seamlessly while cutting costs and improving compliance.
The Kalendit Difference
Control - You decide rates, qualifications, who becomes a Favourite you re-book over time. Agencies decide for you. Kalendit gives you the tools to decide for yourself.
Transparency - See verified credentials, reviews, exact costs before booking. Simple pricing: £500 one-time onboarding + 20% booking fee (for 160+ monthly hours). No hidden charges, no monthly minimums.
Technology - AI matching considers qualifications, location, availability, and reviews. Automated compliance monitoring, Ofsted-ready documentation, and geolocation showing only educators who can reach you on time.
Four Products, One Integrated Solution
Supply Staff Service: Your 24/7 Safety Net
When your room leader calls in sick at 7am, you need coverage now - not agency callbacks.
Book qualified educators in minutes, 24/7 from your phone. AI-powered matching instantly markets your shift to suitable educators nearby. You set the hourly rate with a transparent 23% booking fee (20% for 160+ hours/month). See everything instantly: qualifications, DBS status, reviews, credentials.
Our track record: 91% coverage rate across all bookings, 86% for same-day emergencies, 92% client retention.
BStaff Marketplace: Your Bank Staff, Supercharged
You've built a great bank staff pool, but managing them means endless texts, WhatsApp chaos, and spreadsheet hell.
BStaff transforms this. Post shifts once and reach everyone instantly via app. Real-time acceptance, automated compliance monitoring (DBS renewals, qualification expiries), automated timesheets and payments. Zero spreadsheets.
The game-changer: Your trusted team gets app-based convenience while you maintain complete control.
AI-Powered Rota: Intelligent Scheduling That Ensures Compliance
Manual rota creation is time-consuming and risky. Miss a ratio? That's an Ofsted breach. Over-schedule? That's wasted budget.
Kalendit's AI-Powered Rota removes the guesswork with automatic ratio calculations across every room and age group, real-time alerts when ratios are at risk, and flags for qualification gaps before they become compliance issues. Integrates seamlessly with Supply Staff and Marketplace to trigger automated bookings.
Time savings: What took 15 hours weekly now takes 15 minutes. And you know it's compliant.
Pro Features: Intelligence That Scales
Managing multiple locations? Kalendit Pro brings everything under one intelligent roof.
360 Dashboard - Coverage rates, staffing gaps, compliance status, cost analysis by location, booking trends at a glance.
Centralised Booking - Budget controls, approval workflows, and cross-site scheduling to deploy staff strategically.
Bespoke Reports - Financial, operational, compliance, and strategic insights. Export everything. Integrate with your systems. No vendor lock-in.
The ROI (80 hours/month supply cover, Level 3 educator)
Traditional Agency
Educator receives: £12/hour (£960/month)
Agency charge: £25/hour +VAT
Total annual cost: £28,800
Kalendit (160+ hours/month)
Educator receives: £16/hour (£1,280/month) - £4/hour MORE than agency
Kalendit booking fee: 20% (£3.20/hour)
VAT (20% on booking fee only): +£51.20
Total annual cost: £19,046.40
Annual savings: £9,753.60 while paying educators 33% MORE.
The VAT advantage: Because VAT only applies to our booking fee (not the educator's rate), you save an additional £3,379.20 annually compared to agencies that charge VAT on the entire staffing cost.
£500 onboarding fee recovered in under 3 weeks.
What Our Clients Say
Catherine Stoneman, CEO, Kido Pre-school & Nursery "Kalendit is simply revolutionary. We use Kalendit exclusively for all our Supply Staff bookings across our 20 sites. Kalendit's Marketplace has also helped us to triple the number of our bank staff shifts. Using Kalendit has resulted not only in financial savings, but also an increase in quality across our nurseries and hours of time saved on administration."
The Bottom Line
The staffing crisis isn't going away. But you can choose strategic management over constant fire-fighting.
Agencies: Opacity, control, maximum margin extraction Kalendit: Transparency, your control, technology that solves problems
Will you transform your staffing this year?
📞 Book a demo: HERE ✉️ Email: ops@kalendit.com
Let's build the future of early years staffing together.
Kalendit: Technology-powered staffing solutions designed by early years professionals, for early years professionals.